Employment Opportunities

AR/AP/Payroll Specialist

Job Title:  AR/AP/Payroll Specialist
Supervisor:  Finance Manager
Date Prepared/Updated:  01/20/21
Salary Range: $22 – $25 /Hour
Generous benefit plan
Position is full-time
Send cover letter and resume to Janene Richards

Qualifications, skills and experience:


  • Medical Billing, 2 years (Preferred)
  • QuickBooks, 2 years (Required)
  • Nonprofit, 2 years (preferred)

Core Competencies
Strong communication skills, accuracy, professionalism, initiative, organizational skills, detail oriented, collaborative, adaptable, excellent problem-solving skills, cultural competency, discretion, confidentiality and dependability, ability to manage multiple priorities, customer service skills, ability to communicate complex information to a variety of individuals.

Job Responsibilities: 
The specialist will be responsible for day to day transactional accounting and provide support in the following ways:

  • Promote the mission of Jewish Family & Child Service and adhere to the NASW Code of Ethics.
  • Process the agency billings and invoices through the agency’s EHR, prepare client data statistics for accounting, post cash receipts, prepare and mail invoices, perform accounts receivable functions accurately and in a timely manner.
  • Responsible for all accounts payable invoices, payments and cash disbursements in QuickBooks.
  • Be available to assist clients with any questions about billed services or account balances.
  • Responsible for all insurance billings and providing information to/from insurance companies.
  • Remain proficient in a variety of computer applications.
  • Follow organizational policy and legal requirements, reporting statistical information in a timely manner, communicating client and program needs to supervisor.
  • Process payroll on a bi-weekly schedule using QuickBooks.
  • Act as backup to other front office positions as necessary.


  • Vocational Certificate or Associates Degree from an accredited business school, college or university is preferred. A minimum of three years administrative and client support experience is required preferably in non-profit organizations. Three years of experience may substitute for Associates Degree.
  • Excellent telephone, verbal and written communication skills.
  • Microsoft applications (Excel, Word, Outlook) and QuickBooks are required. Other database familiarity is helpful.
  • Experience processing Accounts Payable, Payroll processing and Accounts Receivable using QuickBooks is required.
  • Knowledge of accounting and mental health insurance billing procedures preferred.
  • Two years of related work experience (Not-for-profit experience is helpful, but not required)




  • 401(k)
  • Dental Insurance
  • Paid time-off
  • Retirement plan
  • Vision insurance

 Working Conditions:

  • Most work is conducted in an office environment with moderate to extensive phone use. 
  • Extensive use of computer, video terminal, and keyboarding; use of hands for repetitive grasping, pushing and pulling, fine manipulation
  • Work is typically conducted while sitting
  • Work is light in nature, lifting maximum of 30 lbs.

COVID-19 Considerations:
JFCS response to COVID-19 in the office environment follows CDC guidelines which include: wearing masks in the office, social distancing, cleaning offices and wiping common areas and washing hands often.

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